Introduction

The Bauchi State Human Resource Integrated System ("the System") is committed to protecting the privacy and security of all users. This Privacy Policy explains how we collect, use, store, and disclose your personal information in compliance with applicable data protection laws, including the Nigeria Data Protection Regulation (NDPR) and other relevant state, national, and international regulations.

By using the System, you agree to the terms of this Privacy Policy.

1. Information We Collect

We collect personal and non-personal information from users for the efficient functioning of the Bauchi State Human Resource Integrated System. This includes:

1.1 Personal Information

• Identification Data: Full name, gender, date of birth, nationality, state of origin, and photograph.
• Contact Information: Email address, phone number, and residential address.
• Employment Information: Employment status, position, department, office location, employment history, salary details, and performance records.
• Educational Information: Academic qualifications, certifications, and professional training records.
• Biometric Data: Fingerprints, facial recognition data, and other biometric identifiers.

1.2 Non-Personal Information

• Technical Data: IP address, browser type, device type, and usage statistics related to access and interaction with the System.
• System Log Data: Logs of login times, activities within the system, and other technical information.

2. How We Use Your Information

We use the information collected for the following purposes:

• Human Resource Management: To manage recruitment, onboarding, payroll, employee evaluations, and other HR-related functions.
• System Operations: To maintain and improve the System’s functionality, security, and user experience.
• Compliance: To comply with applicable legal, financial, and regulatory requirements.
• Communication: To send notifications, updates, and other communications related to your employment or the functioning of the System.
• Analytics: To analyze the usage patterns of the System and make data-driven improvements.

3. Legal Basis for Processing Data

We process your data based on:

• Consent: When you voluntarily provide personal data by registering on the System.
• Performance of a Contract: When processing is necessary for the execution of your employment or contractual obligations.
• Legal Obligation: When we are required to process data to comply with legal or regulatory mandates.
• Legitimate Interest: When processing is necessary for the functioning and improvement of the System, provided it does not infringe on your fundamental rights.

4. Data Sharing and Disclosure

Your personal information may be shared with:

• Government Agencies: For regulatory compliance or law enforcement requests.
• Third-Party Service Providers: For system hosting, payroll processing, or technical support, provided they comply with data protection standards.
• Legal Entities: In the event of a legal dispute, merger, or other business activities requiring the transfer of data.

We do not sell or rent your personal data to third parties for commercial purposes.

5. Data Retention

We retain personal data for as long as necessary to fulfill the purposes outlined in this Privacy Policy, unless a longer retention period is required or permitted by law. Biometric data is stored securely and retained only for the duration of your employment and related compliance needs.

6. Data Security

We implement appropriate technical and organizational measures to ensure the security of your personal data. This includes:

• Encryption: To protect data during transmission and storage.
• Access Controls: To restrict access to authorized personnel only.
• Regular Audits: To monitor and assess data security measures.

While we strive to protect your data, no system is 100% secure, and we cannot guarantee the absolute security of your information.

7. Your Rights

You have the following rights concerning your personal data:

• Right to Access: You can request access to your personal data held by the System.
• Right to Rectification: You can request corrections to any inaccurate or incomplete data.
• Right to Erasure: Under certain circumstances, you can request that your data be deleted.
• Right to Object: You can object to the processing of your data if you believe it is unlawful.
• Right to Data Portability: You can request the transfer of your personal data to another system.
• Right to Withdraw Consent: Where processing is based on consent, you can withdraw your consent at any time.

To exercise these rights, please contact our Data Protection Officer (DPO) at the contact information provided below.

8. Cookies and Tracking Technologies

The System may use cookies and other tracking technologies to enhance your experience. Cookies are small files stored on your device that help us remember your preferences and improve system performance.

You can control cookies through your browser settings. However, disabling cookies may affect the functionality of the System.

9. International Data Transfers

Your personal data may be transferred to and processed in countries outside of Nigeria. In such cases, we ensure that appropriate safeguards are in place, such as contractual clauses or certifications, to protect your privacy rights.

10. Changes to This Privacy Policy

We may update this Privacy Policy periodically to reflect changes in our practices or legal requirements. Any changes will be communicated to you through the System or via other appropriate communication channels. Your continued use of the System after such changes constitutes acceptance of the updated Privacy Policy.

11. Contact Information

If you have any questions or concerns regarding this Privacy Policy, or if you wish to exercise your rights under applicable data protection laws, please contact:

Data Protection Officer
Bauchi State Human Resource Integrated System
Email:

By using the Bauchi State Human Resource Integrated System, you acknowledge that you have read, understood, and agree to this Privacy Policy.